OneDrive is cloud storage provided by Microsoft. OneDrive is a convenient tool that comes standard with Windows 10/11. However, there are some things to be aware of when using OneDrive, so let’s use it after understanding the basics. This page introduces the precautions of OneDrive and what you should know to use it safely.
Check OneDrive version and system requirements
When installing a new OneDrive, first check the version of OneDrive that matches the version of Windows you are using. Make sure you have the latest version for the latest features and improved security. OneDrive may have different system requirements depending on the version of Windows used and how it is used, so please check the OneDrive official system requirements .
Beware of security software when installing OneDrive
When installing OneDrive, security software other than the Windows standard security software may interfere with installing OneDrive, so temporarily disable the security software and install OneDrive.
OneDrive update notes
Regular updates are important to keep your OneDrive installation up to date.
- Check for OneDrive automatic updates: OneDrive usually updates automatically to the latest version. If you want to run automatic updates, make sure the settings are enabled.
- If you manually update OneDrive, launch the Microsoft store and run the update, OneDrive will be updated to the latest version.
OneDrive updates bring many benefits, including new features, performance improvements, security enhancements and bug fixes. Regular updates ensure that you have access to the latest features and fixes.
OneDrive sync save notes
Data such as files and folders saved in OneDrive are basically not saved on the computer. You cannot view or edit when you are not connected to the Internet. If you want to save it to your computer, you can do so by following the steps below.
How to save to your computer with OneDrive sync
- Click on a file or folder to select it
- Right click when selected
- When the menu is displayed, click “Save on this device”
- Click again to select it, and if ” This device is always available ” is displayed on the status bar, the setting to save to the computer is complete.
How to set up OneDrive sync
- Launch OneDrive and sign in with your Microsoft account.
- Select “Settings” or “Options” to open the sync settings.
- Select the folders you want to sync. By default, “Documents”, “Desktop” and “Pictures” are selected, but you can also add folders and files to synchronize.
- Check your OneDrive sync settings and select the options you want, such as how files are stored and how often they sync.
- After completing the settings, click “Apply” or “Save” to save the settings.
Notes on OneDrive sync
- Syncing requires an internet connection. If you plan to use it offline for a certain period of time, it is recommended to complete synchronization in advance.
- If you get a OneDrive sync error, check the error message and take action. Temporary sync errors can also be caused by network issues, file conflicts, etc.
Pay attention to OneDrive space
Files that exceed the storage capacity of OneDrive (5GB for free) will not be synced, so check the capacity and organize the data. Even if the capacity is insufficient, the synced data will not be deleted and a notification of “Insufficient capacity by dialog” will be displayed, so you can organize it at that time. If you need more than 5GB capacity, you can change it for a fee.
Check and workaround for OneDrive sync error
If a OneDrive sync error occurs, check if you are using a network connection or an unavailable file name, restart OneDrive, or try updating or reinstalling.
- Check your internet connection. Check if your internet connection is not stable or your internet connection is normal.
- Restarting OneDrive may help with sync issues.
- Check if the file or folder name contains characters or symbols that cannot be used. Some characters and symbols may prevent OneDrive from syncing.
- If the file or folder is being used (locked) by another process (app), try again by closing that app.
- Update OneDrive to the latest version. If it is already the latest version, you may be able to deal with reinstalling OneDrive as a last resort, but it is necessary to back up all “data in OneDrive” before reinstalling.
Clear OneDrive temporary files
Clear your OneDrive temporary files. Deleting temporary files in the OneDrive app may fix sync errors.
- Close OneDrive to finish syncing.
- Open “Explorer”.
- Type %localappdata%\Microsoft\OneDrive\ in the address bar and press Enter on your keyboard.
- Delete temporary files such as “OneDrive.tmp” and “OneDriveTelemetryCache” in the folder.
- Start OneDrive and check if synchronization is possible.
3. Be aware of OneDrive security measures
In addition to syncing OneDrive, you can also download the data synced on the website. It is recommended to secure it with something like “two-factor authentication” on his web service in OneDrive.
Enable OneDrive two-factor authentication
We recommend enabling two-factor authentication to enhance OneDrive security. Two-factor authentication uses a separate device or app in addition to your regular password, so it is highly effective in preventing unauthorized access. You can access the Microsoft OneDrive web service , sign in, and enable “two-factor authentication” in the “Microsoft account” security menu by clicking the “account icon”.
Be careful when using public computers and networks
Be careful with OneDrive sharing
- Check the sharing settings for files and folders. OneDrive has sharing options such as how to generate a public URL so that anyone can access it, and how to set up sharing with specific users. Before sharing, please check your settings to avoid accidental publishing.
- If you share a link, set an expiration date so that you can’t access it when it’s no longer needed or after it expires. Also, set permissions for OneDrive shares and control access rights by appropriately setting permissions such as view only, no edits, and downloads.
- If you share using password protection, set a strong password and ensure a secure sharing password with whom you share. Increased protection from unauthorized access.
- If so, perform regular shared folder reviews and review access permissions. Regularly check shared folders and files, remove unnecessary shares, and check and control access permissions. Regular review is important to prevent unwanted sharing and unauthorized access .
4. Things to be aware of when restoring and backing up OneDrive
OneDrive has a feature to restore accidentally deleted files and folders, but the period is limited. Also, an unstable Internet connection can cause problems with data synchronization, resulting in data corruption or loss. To prevent these, regular backups are important. Backing up data to an external drive or another internal drive can improve data safety.
OneDrive Deleted File Recovery
OneDrive has the ability to restore accidentally deleted files and folders. To recover deleted data, select the deleted files you need and restore them. However, you need to be careful as it will not be possible to recover after a certain period of time.
OneDrive Deleted File Recovery Steps
- Open the OneDrive web service by clicking the “trash can icon” in the menu where you clicked the OneDrive icon.
- The deleted files will be displayed, so click to select and click “Restore”.
The Importance and Precautions of OneDrive Backup
Please note that in an environment where the Internet connection is unstable, the data may not be synchronized properly and may be damaged or lost. By backing up and keeping your OneDrive data in another location, you will be more secure in the event of data loss or corruption. Backup to an external drive or another internal drive for added redundancy and protection. Also, since Windows 10/11 has a ” File History ” function that can automatically back up folders on a regular basis,
OneDrive automatic sync and backup confirmation
If you use OneDrive’s sync feature, file and folder changes are automatically synced in the cloud and on your computer. However, sometimes synchronization fails or is incomplete. If you handle important data, check the sync status regularly to make sure the necessary files and folders are synced correctly.
5. Things to be aware of when unlocking OneDrive
When you unlock OneDrive, you need to be careful about the loss of files, folders and account related data.
Running OneDrive Unsync
It is important to back up important data before performing OneDrive unlock. After unlocking, you will not be able to access files and folders on OneDrive, so be careful as data loss may occur if “Keep on this device” is not selected. For example, if you don’t select “Keep on this device” for your desktop folder, your desktop icons may suddenly disappear after you unsync OneDrive. If you don’t have a backup, you can ensure safety by copying (backing up) the files and folders in OneDrive to another location before unsynchronizing OneDrive. Even if you have a backup, be sure to check the contents of the backup before canceling.
Deleting accounts and related data by unsyncing OneDrive
Disabling OneDrive may also delete associated accounts and data. Before disconnecting, we recommend disconnecting other services and apps associated with your OneDrive account and backing up important data and settings. Also note that you will lose access to OneDrive shared links and shared folders with account deletion. When deactivating OneDrive, it’s important to be careful and careful, whether it’s backing up data, de-syncing, migrating data, or deleting your account and associated data.
This concludes the introduction of notes on using OneDrive. If you remember the 5 things to note on this page, you will be able to use OneDrive more safely and manage data in OneDrive sync.